Executive Assistant to the President

Administration

Are you an experienced administrative professional who wants to join a dynamic team dedicated to ensuring that every member of this community can live their best life? The United Way is looking for an Executive Assistant to the President to serve as a member of our team.

PRIMARY OBJECTIVE:  Function as a key staff person assisting the President to ensure smooth internal and external operations, maximizing impact and effectiveness.

ACCOUNTABILITY:  President

POSITION STATUS:  Full-time, hourly, Non-Exempt

SALARY RANGE: $21.50 – $25 per hour, depending upon experience

Essential Functions:

• Maintain calendar for President. Schedule and confirm meetings and take minutes of meetings as needed.
• Serve as liaison between President and the Board of Directors. Maintain up-to-date database of all contact information for the Board of Directors and ensures timely distribution of it to the organization.
• Prepare and coordinate materials and notices/communication for Board meetings. Take minutes of Board meetings and provide timely distribution of materials to Board members that were present and those who were absent.
• Provide stewardship and support to Board committees and other committees as assigned.
• Independently handle a variety of projects from start to finish with minimal guidance.
• Communicate effectively and nurture working relationships with all levels of management and staff, donors, external stakeholders, and community partners.
• Prepare correspondence and gift acknowledgement in coordination with the Resource Development and Finance teams.
• Coordinate projects, monitoring timelines and assignments, ensuring adherence to requirements and deadlines.
• Manage sensitive and confidential issues concerning staff, organization and/or external matters, conducting appropriate research and providing recommendations for follow up/resolution.
• Provide support to events and special projects as assigned by the President.
• Manage other tasks and duties as assigned.

 POSITION QUALIFICATIONS:

• Associate or bachelor’s degree preferred, or an equivalent combination of education and experience.
• Three to five years of office administration experience preferred. Experience in a nonprofit organization strongly preferred.
• Current driver’s license and reliable vehicle to conduct local travel as required.

SKILLS/CAPABILITIES:

• Experience and demonstrated skills in organization and management of multiple projects and assignments with the ability to set priorities and meet deadlines.
• Ability to work with individuals from all levels and backgrounds, to work well independently as well as part of a team, and to work in a fast-paced environment.
• Ability to respond appropriately and effectively to inquiries or complaints, including those of a sensitive and confidential nature.
• Ability to organize, prioritize and execute responsibilities in the face of conflicting priorities or unexpected situations.
• Ability to recognize the need for confidentiality of information and to maintain such confidences.
• Experience with, and understanding of, Microsoft Office, including Word, Excel, and databases. Must have the ability and desire to learn new and/or customized software.
• Excellent planning, evaluation, and research skills. Must have the ability to analyze and manage a variety of data.  Very detail oriented.
• Strong oral and written English language skills. Proficient with Microsoft Office Suite including Outlook, Word, Excel with ability to learn new and/or customized software.

The Organization

United Way of Central New York is an innovative and collaborative nonprofit organization that drives solutions to the most pressing human service community needs in the region. Through our advocacy and relevant leadership, we provide options for impactful giving, and we fund programs and initiatives that help create a thriving community. Our engaged staff, board, volunteers, donors, and partnerships distinguish us as a trusted champion for positive change. We are guided by our values of compassion, empowerment, collaboration, leadership, and inclusion.

Our mission is to improve lives in the region by mobilizing the caring power of the community. We believe in the promise and importance of creative thinking, strategic leadership, and strong collaborations to help bring about change. Our intention is to help make measurable progress in improving the lives of others.

This job description is not an exclusive statement of the responsibilities of the position. Other appropriate duties may be required.