Careers | United Way of Central New York

Current Openings

Executive Assistant to the President

Executive Assistant to the President

Administration

Are you an experienced administrative professional who wants to join a dynamic team dedicated to ensuring that every member of this community can live their best life? The United Way is looking for an Executive Assistant to the President to serve as a member of our team.

PRIMARY OBJECTIVE: Function as a key staff person assisting the President to ensure smooth internal and external operations, maximizing impact and effectiveness.

ACCOUNTABILITY: President

POSITION STATUS: Full-time, hourly, Non-Exempt

SALARY RANGE: $21.50 – $25 per hour, depending upon experience

Essential Functions:

Maintain calendar for President. Schedule and confirm meetings and take minutes of meetings as needed.
Serve as liaison between President and the Board of Directors. Maintain up-to-date database of all contact information for the Board of Directors and ensures timely distribution of it to the organization.
Prepare and coordinate materials and notices/communication for Board meetings. Take minutes of Board meetings and provide timely distribution of materials to Board members that were present and those who were absent.
Provide stewardship and support to Board committees and other committees as assigned.
Independently handle a variety of projects from start to finish with minimal guidance.
Communicate effectively and nurture working relationships with all levels of management and staff, donors, external stakeholders, and community partners.
Prepare correspondence and gift acknowledgement in coordination with the Resource Development and Finance teams.
Coordinate projects, monitoring timelines and assignments, ensuring adherence to requirements and deadlines.
Manage sensitive and confidential issues concerning staff, organization and/or external matters, conducting appropriate research and providing recommendations for follow up/resolution.
Provide support to events and special projects as assigned by the President.
Manage other tasks and duties as assigned.

POSITION QUALIFICATIONS:

Associate or bachelor’s degree preferred, or an equivalent combination of education and experience.
Three to five years of office administration experience preferred. Experience in a nonprofit organization strongly preferred.
Current driver’s license and reliable vehicle to conduct local travel as required.

SKILLS/CAPABILITIES:

Experience and demonstrated skills in organization and management of multiple projects and assignments with the ability to set priorities and meet deadlines.
Ability to work with individuals from all levels and backgrounds, to work well independently as well as part of a team, and to work in a fast-paced environment.
Ability to respond appropriately and effectively to inquiries or complaints, including those of a sensitive and confidential nature.
Ability to organize, prioritize and execute responsibilities in the face of conflicting priorities or unexpected situations.
Ability to recognize the need for confidentiality of information and to maintain such confidences.
Experience with, and understanding of, Microsoft Office, including Word, Excel, and databases. Must have the ability and desire to learn new and/or customized software.
Excellent planning, evaluation, and research skills. Must have the ability to analyze and manage a variety of data. Very detail oriented.
Strong oral and written English language skills. Proficient with Microsoft Office Suite including Outlook, Word, Excel with ability to learn new and/or customized software.

The Organization

United Way of Central New York is an innovative and collaborative nonprofit organization that drives solutions to the most pressing human service community needs in the region. Through our advocacy and relevant leadership, we provide options for impactful giving, and we fund programs and initiatives that help create a thriving community. Our engaged staff, board, volunteers, donors, and partnerships distinguish us as a trusted champion for positive change. We are guided by our values of compassion, empowerment, collaboration, leadership, and inclusion.

Our mission is to improve lives in the region by mobilizing the caring power of the community. We believe in the promise and importance of creative thinking, strategic leadership, and strong collaborations to help bring about change. Our intention is to help make measurable progress in improving the lives of others.

This job description is not an exclusive statement of the responsibilities of the position. Other appropriate duties may be required.

Healthy Community Specialist

Health Community Specialist

PRIMARY OBJECTIVE: United Way is seeking a committed and skilled Healthy Community Specialist to advance our community health collaboratives, including the LeadSafe CNY Coalition. This role involves working closely with the LeadSafe CNY Coalition Director to grow programs, strengthen community outreach efforts, manage digital communications, and support grant and funding initiatives. The Healthy Community Specialist will play a pivotal role in enhancing community engagement, improving access to resources, and increasing the impact and effectiveness of our lead poisoning prevention strategies, ultimately contributing to healthier, safer communities.

ACCOUNTABILITY: Coalition Director, LeadSafe CNY Coalition

POSITION STATUS: Full-time, hourly, Non-Exempt

SALARY RANGE: $25 – $28.25 per hour, depending on experience

Essential Functions:

Maintain and update the LeadSafe CNY website.
Develop and create content to reflect ongoing initiatives, news, and resources.
Plan and maintain a content calendar for regular social media updates and engagements.
Collaborate with designers to enhance the website’s visual appeal and user experience.
Implement SEO strategies to increase web traffic and visibility.
Assist in developing and managing marketing campaigns to promote coalition initiatives.
Utilize social media analytics tools to monitor engagement and effectiveness.
Support the grant writing process, including writing and compiling grant proposals and ensuring accuracy.
Maintain a database of grants, tracking deadlines and requirements.
Develop strategies to attract corporate sponsorships and individual donations.
Create pitches and presentations to engage potential donors and sponsors.
2.1.1. Resource Triage: Respond to community members’ questions about lead poisoning resources and services, following up with callers to ensure access to necessary support.
Coordinate with local health departments and organizations to provide up-to-date information.
Maintain records of inquiries and responses to identify trends and service gaps.
Report findings to the Coalition Director to inform future initiatives and outreach efforts.
Collaborate with the Data Committee on maintaining the Coalition Dashboard.
Perform other duties as assigned by the LeadSafe CNY Director.

ROLE IN THE LEADSAFE CNY COALITION:

Community Outreach: Conduct educational workshops and distribute informational materials on lead poisoning prevention.
Client Navigation: Assist community members in accessing resources and services related to lead poisoning prevention and treatment.
Policy Advocacy: Support research and advocacy efforts to improve public health policies.
Dashboard Management: Early Warning System & Referrals

POSITION QUALIFICATIONS:

Master’s degree is preferred in public health, social work, communications, or a related field.
Experience in community outreach and public health education, preferred or in a similar area.
Proficiency in using social media platforms and website content management systems preferred.
Experience in grant writing and fundraising preferred.
Knowledge of lead poisoning prevention and related public health issues preferred.
Familiarity with the United Way 211 program or similar resource navigation services is preferred.

SKILLS/CAPABILITIES:

Demonstrated skills in managing multiple projects with the ability to set priorities and meet deadlines.
Ability to work with individuals from diverse backgrounds and function well both independently and as part of a team.
Strong organizational skills and attention to detail.
Excellent planning and research skills, with the ability to analyze and manage various data sets.
Strong oral and written communication skills in English.
Proficient in Microsoft Office Suite, including Outlook, Word, and Excel, with the ability to learn new software as needed.

The Organization

This job description is not an exclusive statement of the responsibilities of the position. Other appropriate duties may be required.

United Way of Central New York is an equal opportunity employer. Diverse applicants are strongly encouraged to apply.

Please note: We welcome resumes from qualified candidates applying for specific open positions, but we do not retain unsolicited resumes submitted for general consideration. We ask candidates to apply separately for each position for which they would like to be considered.