Greater Syracuse H.O.P.E. (Health, Opportunity, Prosperity and Empowerment) is hiring for an Administrative Assistant!
PRIMARY OBJECTIVE: Provide administrative support to the Director of Greater Syracuse
H.O.P.E. High-level confidentiality is required for access to database housing personal contact information of community residents
POSITION STATUS: Part-time, Administrative Non-Exempt
ACCOUNTABILITY: Director of Greater Syracuse H.O.P.E
KEY RESPONSIBILITY AREAS.
- Overall administrative support to the program.
- General clerical including copying, collating, filing, faxing, mailing, word processing data entry, excel budget files, ordering supplies within the ESPRI budget.
- Maintain chronological files of correspondence, documentation and information for all Executive, Task Force, Committees and the Community Advisory Panel
- Set up and maintain both paper and computer files and databases, input information accurately.
- Oversee meetings including taking and transcribing minutes, and correspondence with various agencies, organizations, community-based organizations, community residents as well as government officials. Schedule and set up meeting rooms as necessary (including refreshments).
- Assist with the coordination of major events/projects.
- Assist with the review and completion of time sensitive reports
- Support communication across G.S.H. various stakeholders and structures
- Outside of meetings support community partners in aligning their activities to G.S.H. strategies and overall visions
- Manage the Director of G.S.H. calendar as well as the master calendar of the initiative
- Serve as a representative of the G.S.H. initiative in the community, including effectively communicating the initiative vision, goals, and strategies.
In addition to working directly with the director and all other supporting staff and volunteer, the administrative assistant will also work and engage internal and external stakeholders that include community resident’s government agencies, service providers, funders and community and faith-based organizations and coalitions.
EDUCATION/TRAINING: Preferred degree from business school and three years of office experience or equivalent experience.
EXPERIENCE/BACKGROUND/KNOWLEDGE: Must have minimum of three years office, database management and computer experience.
SKILLS NECESSARY ON A REGULAR BASIS TO SUCCESSFULLY PERFORM THE RESPONSIBILITIES OF THE POSITION:
- MS Windows Word, Excel, and Access; ability to learn new and/or customized software.
- Excellent spelling, grammar and writing skills.
- Strong oral and written English language skills.
- Must be organized, able to set priorities and meet deadlines.
- Ability to perform multiple tasks, manage many concurrent projects and carefully proof own work.
- Ability to operate a variety of office equipment.
- Detail oriented; accuracy and consistency in all work.
- Ability to work well as a member of a team and working independently.
- Demonstration of positive interpersonal, strong communication and organizational skills.
- May be asked to work in the evening and on occasional weekends
- Position requires local travel. Valid driver’s license and reliable transportation is required.
- Vehicle Insurance and up-to-date registration.
PHYSICAL REQUIREMENTS NECESSARY ON A REGULAR BASIS:
- Speech and hearing sufficient for constant in-person and telephone communication.
- Vision sufficient for use of a computer monitor and reading various documents. Manual dexterity sufficient for frequent use of a computer keyboard and other office equipment and for performing routine office functions, which may include the ability to stuff large quantities of envelopes or collate documents.
- Range of motion sufficient for unassisted movement within the UWCNY office.
- Ability to sit or stand at a desk for extended periods of time.
- Ability to lift and carry materials to a work location or the ability to place such materials on a handcart or other mode of assistance.
- Ability to travel to and work at various required locations